Pioneer Consortium Council Meeting, December 3 , 2015, 2 PM (Central) 1PM (Mountain)

Here is the agenda AGENDA AND NOTICE Dec 3 2015 Council Meeting for this meeting to be held via teleconference, 712-770-4010 (access code 240-229). The purpose of this meeting is to approve renewal of our joint entity agreement as per section 1.6 Duration. “The duration of this Agreement shall be from the effective date of this Agreement to January 1, 2016, and be subject to renewal every year thereafter upon the majority vote of the Pioneer Council.” This will be done each year from now on.

Withdrawal of Lincoln City Libraries from Membership in Pioneer Consortium

This is to certify that Lincoln City Libraries is no longer a member of the Pioneer Consortium.  PTFS worked with this library to ensure a successful migration back to SirsiDynix, and we wish them the very best.  PTFS plans to fully delete any Lincoln City Library data early next week at which time their records will no longer be in our system.

As Pioneer moves forward, members are encouraged to contact the Cataloging/Technical Committee via the form on the front page of nepioneer.com.  Stay tuned for more “Futures” information posted on this blog.

Steve Fosselman, Pioneer Business Agent

Executive Council Minutes 2014/11/07

Draft minutes of the November 7, 2014 Pioneer Consortium Executive Council meeting

The meeting of the Pioneer Consortium Executive Council was held Friday, November 7, 2014 by teleconference. Vice President Laureen Riedesel called the meeting to order at 2:02 p.m. The meeting was conducted in compliance with the Nebraska Open Meetings Law. Member libraries received notices and copies of the agenda on November 5, 2014 to post locally.

Attendance

Voting members present were Vice President Laureen Riedesel, Beatrice Public Library; Treasurer, Allison Peyton, Holdrege Area Public Library; Immediate Past President Pat Leach, Lincoln City Libraries; and Secretary Claire Bushong, Valley Public Library. President Robin Reed Brooks Clark, Sump Memorial Library, Papillion, was absent. Also in attendance was Richard Miller of the Nebraska Library Commission; Steve Fosselman, Grand Island Public Library (Business/Financial Agent); and Monica Tidyman, Stromsburg Public Library.

Minutes

The minutes of the September 19, 2014 meeting were approved by all voting members who attended that meeting (moved by Leach, seconded by Peyton).

The Treasurer’s report showed a beginning cash balance of $78,391.89 and ending cash balance of $77,742.61. Steve Fosselman noted that the transition from the City of Lincoln to the City of Grand Island had gone smoothly and he commended Paul Jones for his work on this. Pioneer will be ready to send out the first billing through Grand Island to Axtell Public Library, as they have completed migration, and will be paying that same amount to PTFS for their charges. The report was accepted by all voting members (moved by Leach, seconded by Bushong).

Steve Fosselman had no additional information to add as Business/Financial Agent.

Committee Reports

Membership (Steve Fosselman)

Axtell Public Library, as previously noted, has completed migration. There are no new libraries currently pending, although Steve is working with Andrew Sherman to generate strategies for a goal of nine new libraries. He said that Sara Lee in Central City is providing help in contacting prospective libraries.

There was no Technical Committee report. The Contingency Committee has not met, so there was no report from that committee.

New Business

Steve Fosselman reported that he and Andrew Sherman had attended a meeting of Pioneer/SELS/CLIC consortia in October. The meeting was held in Madison, but they attended via remote connection. He reported that Sherm also provided some continuing education to the group. As PTFS is proceeding with fusing Liblime products through WALDO there is potential for benefits to consortia libraries as well as questions about how the consortia will share the costs. He directed attention to the Outstanding Development line on page 3 of the treasurer’s report ($18,775.00) and said that, although exact costs are still not known, he believes Pioneer to be in a good position. He said he thought that something would be presented to the consortia before the end of the year. Richard Miller noted that Sherm had shared his enthusiasm for the potential for improvements. Laureen quoted from the September technical committee report that they were targeting a winter production time.

Public Participation

Richard Miller read a portion of the draft Grant Agreement (new agreement between the Nebraska Library Commission and the Systems to go into effect January 1, 2015), noting that the commission is clearly taking a stand in support of Pioneer by this language:

The System agrees to fulfill the following obligations for a term of two years commencing July 1, 2015 and ending June 30, 2017.

 

  1. Develop and execute a two-year service plan in consultation with the Commission, in which the System indicates how it will fulfill the obligations of this agreement. The plan shall include but not be limited to:
    1. Training and consulting with libraries on strategic planning
    2. Training and consulting with libraries on public library accreditation

……………………………………………………………………………………………………

viii.    Training and promotion of the Pioneer Consortium ILS

  1. Training and promotion related to the statewide databases licensed by the Commission

Richard reported that Denise Harders, Republican Valley system director, trained at the Holdrege Public Library in Pioneer cataloging so she could then train the Blue Hill staff.

Members of the Executive Council expressed sorrow on news of the death of Judy Grandstaff and their support for the staff of the Blue Hill Public Library. Richard will share Judy’s obituary with Executive Council members to share as appropriate, and Steve said that he and Sherm will include a tribute to her in the Pioneer blog.

Pat Leach reported that Lincoln City Libraries is interviewing ILS companies next week and will share information about RFP later.

Monica Tidyman said that Sherm had been in Stromsburg and spent a day training the staff on generating reports, etc., and that he had been very helpful.

Claire asked about the outreach with Pioneer ribbons at the NLA conference. Richard reported that ribbons had been handed out to Pioneer members. Laureen said we should begin thinking now about how to plan for a more obvious presence at next year’s conference.

The next meeting is scheduled for December 19, 2014 at 2:00 by teleconference.

The meeting was adjourned at 2:40 p.m.

Pioneer Consortium Executive Council Agenda 2015/03/13

AGENDA AND NOTICE OF MEETING

Pioneer Consortium Executive Council

Friday, March 13, 2015, 2:00 PM Central Time

By Conference Call: 712-775-7031   Meeting ID: 196-018-182

  1. Call to Order
  2. Pioneer Council members include: Atkinson Public Library, Arapahoe Public Library, Axtell Public Library, Beatrice Public Library, Bennington Public Library, Blue Hill Public Library, Central City Public Library, Dundy County Public Library, Edith Abbott Memorial Library (Grand Island, NE), Hastings Memorial Library (Grant, NE), Hildreth Public Library, Holdrege Area Public Library, Hoesch Memorial Library (Alma, NE), Hruska Memorial Public Library (David City, NE), Lincoln City Libraries,

St. Paul Library, South Sioux City Public Library, Stromsburg Public Library, Sump Memorial Library (Papillion, NE), Superior Public Library, Valley Public Library, Valparaiso Public Library, Western Nebraska Community College Library (Scottsbluff, NE)

  1. Executive Council: Laureen Riedesel, Beatrice, President; Merrillene Wood, WNCC, Vice President;

Claire Bushong, Valley, Secretary; Allison Peyton, Holdrege, Treasurer; Pat Leach, Lincoln, Immediate Past President.

  1. Open Meetings Law Notice
  2. Roll Call
  3. Approval of Minutes, 11/7/14*
  4. Treasurer’s Report Acceptance
  5. Committee Reports
  6. Membership Committee report
  7. Technical Committee report (Includes Cataloging Subcommittee)
  8. Contingency Committee report
  9. Old Business
  10. New Business:
    1. Approval of budget to Present to Membership for 2015-16*
    2. Approval of Slate of Officers to Present to Membership for 2015-16*
  11. Public Participation
  12. Adjournment
  • Denotes action items

Pioneer Council Members

THIS MEETING WILL BE OPEN TO THE PUBLIC. AN AGENDA FOR THE MEETING, KEPT CONTINUOUSLY CURRENT, IS AVAILABLE FOR PUBLIC INSPECTION AT EACH OF THE MEMBER LIBRARIES OF THE PIONEER CONSORTIUM.

Notice of Withdrawal Submitted by Lincoln City Libraries

This is to certify to the membership of the Pioneer Consortium that today president Laureen Riedesel received from Lincoln City Libraries a notice of withdrawal, with April 30, 2015 as Lincoln City Libraries’ last day of membership, in accordance with the provisions of Section 2.12 of the Pioneer Consortium Joint Entity Agreement.  — Steve Fosselman, Pioneer Consortium Business Agent

Council Minutes from July 11, 2014

Draft minutes of the July 11, 2014 meeting of the Executive Council of the Pioneer Consortium

President Robin Reed Brooks Clark called the meeting to order at 10:01 a.m. on Friday, July 11, 2014 at the Nebraska Library Commission, Lincoln, Nebraska. The meeting was conducted in compliance with the Nebraska Public/Open Meetings Law. Member libraries received notices and copies of the Agenda on July 7, 2014 to post locally.

Attendance

Voting members of the Executive Council present were President Robin Reed Brooks Clark, Sump Memorial Library, Papillion; Vice President Laureen Riedesel, Beatrice Public Library; Secretary Claire Bushong, Valley Public Library, Pat Leach, Immediate Past President, Lincoln City Libraries. Treasurer Vickie Perrie, Superior Public Library, was absent. Richard Miller, Nebraska Library Commission, was present.

Minutes

Minutes of the May 9, 2014 meeting were approved by all voting members (moved Riedesel, second Leach, approved 4-0).

Reports

Treasurer’s Report [See attached report.]

June treasurer’s report showed a beginning cash balance of $96,079.74 and ending cash balance of $104,106.16.

Because of resignation of Vickie Perrie, the document with intervening February to May financial information (requested at the May meeting) was not available. Robin Clark will ask Steve Fosselman to work with Paul Jones to make that information available.

There was no Business/Financial Agent report.

There was no Technical Committee report.

The Contingency Committee had not met since the last Executive Council meeting, so there was no report from that committee. Laureen Riedesel noted that it would be a good time to make sure the Support Committee procedures were in place as Axtell joins the consortium. She will contact Steve Fosselman to make sure those procedures are being implemented.

New Business

Pat Leach moved to accept Axtell Public Library’s application to join Pioneer, seconded by Laureen Riedesel, motion carried 4-0. Richard Miller noted that Jackie Minnis might be a good person to keep in mind for future involvement.

Laureen Riedesel moved to approve the resolution regarding St. Paul Public Library’s accreditation, seconded by Pat Leach. Richard Miller said that he and Sharon Osenka met Angela Blankenship, who has been hired as their director. She has registered for certification (has provisional certification), and each of the trustees has committed to 5 hours of CE credit. He had a positive report on progress being made. He suggested the following change to the draft resolution:

March 1, 2015 – deadline to reach at least Bronze level of accreditation. (Strike remainder of paragraph.) Changes were accepted and the motion carried 4-0. [See attached document.]

Robin Clark said that Vicki Perrie had indicated her desire to resign as treasurer. Pat Leach moved to accept resignation of Vicki Perrie as treasurer of Pioneer Consortium, seconded by Laureen Riedesel. Motion carried 4-0. [See attached letter.]

Robin Clark will follow up on names suggested to replace Perrie.

There was discussion of whether to schedule a users’ group at NLA conference or whether a training session would be scheduled. One suggestion was that it might be helpful to run a session on how try things out in the sandbox. It was determined that it would serve the membership better to schedule a training session at a geographically central location at another time. Robin Clark and Laureen Riedesel will work together on scheduling a social function for Pioneer members attending NLA, and will look into distinctive Pioneer ribbons for name badges. Robin Clark will contact all regional systems directors to schedule Pioneer time at all 2015 annual meetings.

Richard Miller gave the group a brief update of the plan for reorganization of regional systems. He also reported on his informal visit with a representative of the Bywater Group (community version of KOHA) during the ALA conference.

Meeting was adjourned by the President at 11:09 a.m.

 

Amended resolution – St. Paul Public Library

Pioneer Consortium

July 11, 2014

The Executive Committee of the pioneer Council approves St Paul Public Library’s plan to the Nebraska Library Commission of reaccreditation and defers enforcement of Pioneer’s policy on Nebraska Library Commission Accreditation , contingent on the following required progress deadlines and successful verification by the Nebraska Library commission:

October 1, 2014 – deadline for online submission to NLC of Library Board and Library Director certifications

March 1, 2015 – deadline to reach at least Bronze level of accreditation